Supplier requirements
SQAR codes and purchase order terms for vendors supplying Saga Machine Co.
Supplier Quality Assurance Requirements
Every Saga Machine Co. purchase order lists SQAR code numbers in its schedule. Those codes are defined below. Articles will not be accepted if the supplier fails to submit the certifications, documentation, test data and reports specified for the codes on the order.
100
Acceptance at destination
Articles ordered under this purchase order are subject to final acceptance at Saga Machine Co. receiving inspection as set forth on the face of the purchase order.
110
Certificate of Conformance and packing slip required
Articles must be certified by a certification of performance and a packing slip signed by supplier authorized personnel.
120
Chemical and physical full test reports required
One copy of test reports showing chemical composition and actual physical properties identifiable to each lot, batch and heat treat lot shall accompany each shipment, validated by an authorized supplier representative by inspection stamp or by signature and title.
130
Quality assurance system requirements
The supplier's quality assurance system shall conform to the intent of ISO 9001, AS9100 or Nadcap certification.
140
Quality system, calibration and inspection system requirements
The supplier's quality and inspection system shall conform to MIL-Q-9858A and MIL-I-45208A, and is always subject to review and approval by Saga Machine Co.
150
FOD and contamination control requirements
The supplier shall have a procedure in place for foreign object debris and contamination control. Reference NAS 412.
160
Special processors conformance
Supplier must be approved and listed on the Saga Machine Co. approved supplier list.
170
Full traceability and counterfeit part protection
Suppliers shall provide certification with full traceability and must have a counterfeit parts protection procedure in place.
180
Corrective action, preventive action and continuous improvement
Supplier shall have a quality assurance provision for corrective action, preventive action and continuous process improvement activities in place.
190
Preservation, packaging and shipping requirements
All preservation, packaging and shipping shall comply with standard commercial packaging requirements.
200
DFARS, DPAS and RoHS flow down
This order is certified for national defense use. Suppliers are required to follow all provisions of the DFARS and RoHS requirements.
210
Non-conforming material
Supplier shall notify Saga Machine Co. in writing of any non-conforming material. Where the supplier is determined to be the root cause, Saga Machine Co. requires timely and effective corrective action.
220
Ethical behavior and product safety
Supplier shall ensure that all persons involved in the production process are aware of their contribution to product or service conformity, to product safety, and to the importance of ethical behavior.
230
Right of access
The supplier shall give authorized representatives of Saga Machine Co. and its customers access to the premises at all reasonable times, and shall allow inspection and examination of the goods and the materials used in their manufacture, both during and after manufacture.
Vendors
Purchase order terms and conditions
These terms apply to every purchase order Saga Machine Co. issues. They sit alongside the SQAR codes above, not in place of them.
01
Final approval
Saga Machine Co. reserves the right of final approval of product, procedures, processes and equipment.
02
Qualified personnel
All special processes required by the purchase order must be performed by qualified personnel.
03
Quality management system review
Saga Machine Co. reserves the right to review and approve the vendor's quality management system. Vendors providing special processing must maintain a system for validating processes. Customer directed sources must operate in accordance with approved specifications and standards as dictated and controlled by the customer in question. Suppliers initially approved for use via certification such as ISO 9001, AS9100, ISO 17025 or AS9120 must notify Saga Machine Co. of any changes to that certification.
04
Revision control
The vendor shall maintain proper identification and revision status of specifications, drawings, process requirements, inspection and verification instructions and other relevant technical data. Unless noted otherwise on the face of the order, the latest revision level is to be used.
05
Design, test and inspection approval
Saga Machine Co. reserves the right to approve or specify any designs, tests, inspection plans, verifications, use of statistical techniques for product acceptance, and any applicable critical items including key characteristics.
06
Test specimens
Saga Machine Co. reserves the right to designate requirements for test specimens for design approval, inspection, verification, investigation or auditing.
07
Vendor obligations
The vendor shall implement and maintain a quality management system that ensures delivery of conforming product, notify Saga Machine Co. of nonconforming product and obtain approval for its disposition, prevent the use of counterfeit parts, notify Saga Machine Co. of changes in product, process, vendors or manufacturing facility locations, flow down all applicable requirements including customer requirements to external providers, ensure personnel are aware of their contribution to product conformity, product safety and ethical behavior, and retain all records associated with the purchase order for no less than ten years unless otherwise specified.
08
Performance monitoring
All vendors are monitored for on time delivery and quality performance.
09
Right of access
Right of access by Saga Machine Co., its customers and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain involved in the order, and to all applicable records.
10
Calibration services
Vendors providing calibration services must maintain certification to ISO 17025, ISO 10012-1 or ANSI Z540-1 or be otherwise approved by Saga Machine Co., provide reporting of as found and as left status if an item is found out of tolerance, identify the calibration standards used, and utilize calibration standards traceable to NIST.
SOP-11, Appendix A, Rev. C · Released 11 November 2025